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Split Payment Links for your Applicants

Introduction 

Split Payment Links , which allows you to collect miscellaneous payments in installments  instead of collecting the full amount at once. This makes it easier for students to pay in parts, improving fee collection and reducing delays. By offering structured payment options, institutions can enhance overall compliance.

Navigation :

  • Navigate to the Menu.
  • Go to Collect Payments
  • Go to the  Split Payment Link section
  • Click on “+ Payment Link “

How to configure Split Payment Links ?

In order to configure split  payment links , you need to fill up the following fields:

  • Payment for : Enter the purpose of the payment, such as Tuition Fees, Hostel Fees, Admission Fees, Library Charges, etc. This helps in categorizing the fee collection.
  • Applicant name :Enter the applicant’s full name 
  • Reference No.: Enter the relevant reference number that you use to identify the student. This field is useful for payment tracking and reconciliation. The payment link would be available  in the applicant’s profile page if an applicant exists in applicant records having reference no as the application no.
  • Mobile: Enter the mobile number to which payment link will be sent. All the communication related to the payment link, including payment link url , notifications and reminders will be sent on the same number.
  • Email ID: Enter the email id to which payment link will be sent. All the communication related to the payment link, including payment link url , notifications and reminders will be sent on the same number.
  • Fee Connect : Choose the appropriate fee from the list of  fee connects. You can also create a new fee connect by clicking on “Create New”. To know more about fee connects for payment links  you can refer to this article. Note: Only fee connects that have been configured for payment links for the session that has been selected would be present in the drop-down.
  • Full Fee Amount : Select the currency and enter the amount to be collected from the applicant.
  • Surcharge/GST: Select the surcharges that need to be levied to the final Amount. Only surcharges that are created in Manage Fee Heads can be selected. You can use it to collect taxes or any other additional charges from the student .
  • Split Details : Choose the count and the split type as per your preferences.
    • Count: Specify how many parts the total amount should be divided into.
    • Split Type: Choose from one amongst Equally, By Amount and By Percentage. 

After filling these 2 fields, you’d be required to fill the following details about each payment split:

  • Payment Name: Enter the name to keep for the payment .
  • Amount:
    • If “Equally” has been set as the Split Type, then the amount will automatically get distributed equally .
    • If “By Amount” has been set as the Split Type, then you need to input the amount that needs to be collected for each installment. 
    • If “By Percentage” has been set as the Split Type, then you’d be required to enter the percentage of the full fee amount that you’d like to collect in each instalment.

  • Start Date :  Select the date from which the payment link will be active and available for students/applicants to make payments.
  • Link Expiry Date : Set an expiry date for the payment link after which the link will no longer be accessible for making payments.
    • Set no expiry :  Enable the “Set no expiry” toggle to keep the link activated indefinitely allowing students/applicants  to pay at any time.
  • Send Auto Reminders : Activate this option to set automated reminders via email, SMS, or WhatsApp to ensure students complete their payments on time. To configure reminder schedules, click on “Setup Auto Reminder” to navigate to the Set Auto Reminder - Payment Link section in Account Settings 
  • Payment Notes : Add any relevant payment-related instructions that you wish to display to your students/applicants . These instructions will be displayed on the checkout page.
  • Link Status : Use this to Enable or disable the payment link
  • After filling in all the required details, click on "Generate Link" to create and send the payment link to the applicant/student.

  • You can view the generated payment link on the "Manage Payment Links" page. 
  • You can also view important details such as payment status, Total amount, Paid amount, Discount, payment link URL from the same page .

You can view details of sent payment link by clicking on the name, which will open a window consisting of 2 tabs :

  • Link Details -Displays the information provided during the setup of the payment link, including applicant and fee related details.
  • Payment details - Displaying a breakdown of the transaction, including the amount paid, any discounts applied, and the current payment status. 

Conclusion 

In conclusion, Split Payment Links offer a streamlined, flexible approach to fee collection, allowing you  to break down payments into manageable installments for students. This not only improves cash flow but also reduces financial strain on students, ensuring a smoother, more consistent payment process. By providing an easy way to set up and track installments, this feature enhances operational efficiency and ensures timely fee collection, benefiting both students and institutions .

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